ClassicERP - The Key To Successful ERP Implementation (ERP System, Solutions, BPR and Implementation)

The Key To Successful ERP Implementation

The Key To Successful ERP Implementation

The key to success of implementing an ERP system is NOT just only choosing an excellent ERP software product.

The key to success of implementing an ERP system is to understand the fact that there is no canned-ERP software package that could business problems without human participation, and that technology is NOT THE ONLY factor for successful implementation. It is a tool, and it requires your investment on resources, enthusiasm, determination, decision-making, planning, execution and continuous improvement.

The key to success is

  1. to identify the key problems of your business processes at both the macro- and micro-level
  2. to learn and fulfill the conditions you must have (both human-factors and resources-factors) in solving these problems
  3. to learn and apply a systematic methodology which returns the best effeciencies and results
  4. to possess expertise on both business processes researching and technologies in order to realize the above

(Product + Solution + Services) is only a general formula

(Product + Solution + Services) is only a general formula. You are advised to view and compare the ingredients, but most of all, discover what real business process problems exist within the corporation.


Have you ever faced any of the following problems?

The C.E.O. / Managing Director

A person who runs the business does not actually know how the business runs?
This is very true to most corporates. This is mainly due to the fact that as some large responsibilities get delegated downwards, there is a lack of mechanism to pull the feedback upwards. To simplify, top levels may only have a title, while they do not actually know how much the corporate gains or loses, how quick the corporate responds to requests and problems, how accurate the corporate is when handling tasks, etc.
Rather than pulling feedback from busy people without any satisfactory results, top levels should have access to a centralized system which processes the input from responsible people you have delegated, and delivers the results whenever and wherever you need them.
Top management levels lack the macro-overview of the business, because of the lack of micro-management
Any analysis and accurate decision-making depends on reliable data. However, without micro-management, these stages of data entries and processing may produce unsatisfatory or even chaotic results. Moreover, with only the help of a system is still not sufficient to produce the best results, and these stages within the business process may need specialization and standardization.
There are several critical elements which are key factors to improve micro-management, which includes the qualifications of employees, the quality of there training, the abilities of the system, the improvement in business processes. By correctifying management at a micro level, you will have better conditions to produce an accurate overview of the business.
Failing to make accurate decisions, or even making the wrong corporate decisions, because of errornous or chaotic information
The big picture is made up of many small pieces, and if these small pieces change, you may see a different picture. When it comes to data and figures, this is crucial, because the big picture may tell you a profit or a loss, an advance or an outstanding, a well-organized utilization or unnecessary wastes, etc.
The first key is to avoid repetition of the same data, as duplicated data also means a margin for error in any one of them. By centralizing and reusing data, you also avoid overlapping and repetitive tasks. Next is to have a system which can reliably organize and process these data error-free.
Difficulties to control and monitor different departments, because of an unbalanced orgnizational structure
Some problems exist, and sometimes hidden, because different departments operate in their own way without a well-organized integration with other departments. The most common types of such problems include unnecessary re-processing of the same information in order to communicate and post-process. As a result, some information eventually appears to be different when they actually should be the same. First of all, the unnecessary re-processing of information already implies a waste in time, resources and organization layer. Secondly, with such differentiating data, controlling and monitoring the project or process line as a whole becomes very difficult.
This is one of the most common problems faced by corporations, and this requires not only an excellent system but also business process improvement and research because it is almost certain that some parts of the organization may need to cooperate to change.
Failing to meet goals and targets, because of the lack of efficiency in business processes
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Failing to identify and simplify overlapping tasks, thus causing unnecessary and high costs
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Failing to minimize waste in resources, time and money, because of the absence of Pull Production and Lean Production concepts
Without Pull Production and Lean Production concepts and a system which complies with them, production processes may possibly be far from Build-To-Order and Just-In-Time, and this implies either an accumulation of resources which are not fully utilized, or an insufficient amount of resources to satisfy production needs. Both of which implies waste in resources, time and money.
Guidance in Pull Production and Lean Production is obviously needed, as well as a compatible system.
Unable or difficult to control and apply user rights and policies to different information upon sales or purchasing
In short, not all information is supposed to be freely shared across the entire corporation. However, without a unified system and methodology, this is either almost impossible to control, or the so-called manual control is nothing more than just a practice.
Computerization is obviously needed, but such computerization also needs to be versatile and change-friendly.

The I.T. department manager

Failing to identify real business process problems and to avoid loopholes and pitfalls in business process management
Implementing ERP systems requires the technical know-how on both the technology aspect and business aspect, and not every person has such all-round knowledge on one's own.
This obviously requires not only team work, but also experience on both fields, in order to assure the successful planning, execution and implemention of ERP. Having a team which has experience on both aspects is critical.
Unable or difficult to assess the effectiveness of an ERP system due to difficulties in understand business process at a micro level
Your boss may require you to research and recommend a system which is most useful for the company. However, assessing the effectiveness of an ERP system at a micro level requires specialized knowledge on almost all stages and aspects of all process within the entire business process. Sometimes, this is out of the abilities of the I.T. department alone.
Teaming up with people who already has experience on ERP implementation is not impossible, and we provide from-start-to-finish guidance throughout the design, planning and implementation processes of the system.
Unable or difficult to assess the accuracy of an ERP system due to difficulties in understanding the technical aspects of each department
Without the full picture of how data and information from all departments work and interact with each other, it is very difficult to monitor whether the data and figures you see are actually accurate.
With the training and guidance of experienced consultants and trainers, you may be able to have a more clearer view of the details of information flow and interactions within the corporation, so as to compare with the actual system in order to assess its accuracy.

The accounting manager

Unable or difficult to deliver accurate financial statuses, information and reports to higher management levels
This is a big and necessary task, because higher management levels rely on this information to make critical decisions.
Under construction. You may contact us for further information.
Repetitive and unncessary inspectional and proofing tasks because of the lack of systems
A lot of information, data and figures may actually be available from various departments. However, without a unified system, such information cannot be shared and re-used, and very often this heavily affects the workload of accounting tasks.
A lot of master data information such as customers, vendors, stocks and items, and amounts, can be centralized in a system, and in most cases, the system handles the integration with other departments, and lightens the burden put upon many accounting tasks.
Unnecessary repetitive and manual tasks such as data entries, creating a lot of unnecessary chances for human errors
A lot of information actually is repeated in many other master data or record data documents, but these information are either scattered or appears to be different across departments. Such an unreliable methodology greatly increases the margins for error
A lot of these information can actually be automated or generated during the process of other departments, and a reliable system makes sure that this information is unified across modules and departments.
Heavily relying on information from other departments, causing unnecessary delays
Careful employees will definitely not take the risk on personally judging what actual data he or she thinks is correct. However, often the sources of a lot of information actually comes from other various departments and colleagues. A good information flow should not only be accurate, but also smooth, quick and efficient, but sometimes this remains an ideal...
With data centralization and automation in some areas of tasks which may overlap with other tasks, the length of information flow is not only greater shortened but also highly flexible and responsive. This not only eliminates delays, and even saves unnecessary overlapping tasks.
Unable or difficult to track status of customers, vendors, payments, credits, outstandings, advanced payments, etc., due to inaccurate information or inefficient working methods
This is most obvious when information are not evenly shared, or not centralized, which may be caused by a separation of different systems. The corporate as a whole may appear to be running smooth because each departments may have their own systems, but without a well-thought integration, there is actually a great gap, and tracking information across this gap is difficult.
It is obvious that such kind of tracking would be much better by implementing a system which not only handles parts of processes of the business, but actually integrates all major processes of the business.

The sales manager

Unsatisfied with current methods and systems which can only handle the bare minimum
The are plenty of systems which can handle the needs of sales business processes. But the full picture and the fact is that the sales process is usually only the first stage of the entire business process, and sometimes people often feel constant pressure from others requesting for information in order to perform and complete their tasks which relies on your information. Another fact is, sales busines process is a dynamic process, and sometimes not all systems can satisfy all different types of needs of different types of sales activities.
A complete solution is needed, with considerations concerning the entire business process rather than the sales process alone. A fully featured system is also needed to satisfy various sales activities and situations.
Unable or difficult to track follow-up tasks due to the lack of event handling, alerts and reminders
A great amount of pre-sales, sales, and post-sales activities are necessary, but there are no standardized mechanisms and methodologies to consolidate these activities, and salesmen often rely on their own ways of personal information management. As a manager, this situation is risky and difficult to manage.
A common platform with full features on events handling, alerts and reminders are often essential to build a strong team of sales force.
Unable or difficult to track running changes and amendments of orders, and to track the status of the project related to the orders
Some teams conduct an ad-hoc methodology regarding sudden changes in processes. This includes sales forces of corporations. However, these changes and amendments affects the currently running processes which may be in progress in possibly any stage of the entire business process. How to execute, track, monitor and respond to these running changes and amendments is often difficult without a good integration with other business process functions.
A powerful system with the ability to handle running changes and amendments greatly benefits all stages of the entire business process. And with the ability to track project processes with reference to the originating order, you and management levels have a clear picture of each thread of on-going processes in order to take immediate actions or adjustments.
Unable or difficult to forecast orders and the capacity requirements needed
Some teams may not even considered the possibility of forecasting there situation, orders in particular, nevertheless capacity requirements of production in order to fulfill such forecasts.
This relies on a systematic method to generate forecasts rather than relying on manual forecasts, to deliver a possibly more accurate estimation on future needs and capacity requirements.
Unable or difficult to determine pricings and control profits according to various situations
Many teams simply apply a unified pricing scheme, simply because of the fear of complications and errors when implementing a strategic pricing scheme.
The fact is, with the help of a fully featured system, it is possible to plan and execute a strategic pricing scheme according to many factors such as mark ups by products, promotions by groups of customers, inter-company trading situations and even special exceptions.
Unable or difficult to control and apply user rights and policies to different information upon sales
There are many sensitive information which may not be suitable to be shared across the corporation. However, many choose a manual practice, which is to duplicate and re-process some documents before sharing information. This defies the Lean concept and simply implies waste, i.e. wastes in processing time and resources.
A featured system which can deliver information and handle sensitive information according to rights and policies is definitely possible, and aims to eliminate both the margins for error and wastes of processing and preparation time.
Unable or difficult to organize and acquire information from production in order to achieve Build-To-Order objectives
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
The department may have faced pressure from Accounting to provide related information, due to the lack of integration
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.

The purchasing manager

Failing to purchase and follow-up required materials and/or goods on time and when needed, due to miscommunications and the lack of event handling, alerts and reminders
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Over-purchasing, non-movement of stock, and/or failing to purchase on time, due to uncertainty of inventory statuses and production requirements
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to track running changes and amendments of orders, and to track the status of the project related to the orders
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
An overload of engineering information to be manually processed just in order to purchase the required materials, causing errornous decisions
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to control costs and determine pricings according to various situations
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
The department may have faced pressure from Accounting to provide related information, due to the lack of integration
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.

The shipping supervisor

Difficulties in tracking shipping schedules, due to unsatisfactory communications and integrations with other departments
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Some may have faced many complaints from Accounting Departments, due to miscommunications in the event of sales or purchase returns
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.

The warehouse / logistics manager

Difficult to unify coding schemees of materials, resources and stock due to unsatisfactory communications and the lack of systems
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Difficulties in tracking shipping schedules, due to unsatisfactory communications and integrations with other departments
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Some may have faced many complaints from Accounting Departments, due to miscommunications in the event of sales or purchase returns
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Difficulty to respond quickly to various events such as goods receive, delivery, stock takes, transfers, returns, conversions, price changes, etc...
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Extremely difficult to perform Lot Management because of various miscommunications and the lack of reliable systems
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable to solve problems regarding logistics and stock movements such as unbalanced storage and unnecessary delays
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.

The Production Control / Project Manager

Difficulties in making accurate production decisions, due to lack of abilities to forecast and monitor production jobs, material requisitions and capacity requirements
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to control and update information regarding the current status of resources
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unnecessary and repetitive data entry tasks such as frequent material issuing, etc.
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to handle reserve materials and reserved products
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to forecast and predict various W.I.P. and stage costings
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to execute accurate Master Production Schedules due to faulty logic in systems or lack of automation
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to calculate and evaluate worker piecework wages due to complexity
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to have instant information on daily performances
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to integrate lot management and production
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to integrate with sales management to achieve Build-To-Order objectives
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.

The PMC engineer

Difficulties in constructing and coordinating complex engineering information
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to handle different types of production stages so as to input and deliver accurate production information
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to devise a working coding scheme to cover all cases regarding materials, semi-products, finished goods, B.O.M., etc...
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to organize or replace information caused by running changes
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.

The quality assurance manager

Unable or difficult to input, handle and control information regarding Incoming Quality Control and Process Quality Control
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to integrate lot management and quality control inspections
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to organize or replace information caused by running changes
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.

The personnel manager

Unsatisfied with current methods and systems which can only handle the bare minimum
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Unable or difficult to calculate manufacturing wages due to the lack of integration with production
Under construction. You may contact us for further information.
Under construction. You may contact us for further information.
Hong Kong Region Sales Enquiry
Sales Hotline: (852) 2544 5655
Online Skype: kcclandy: My Skype status
Sales E-Mail: andy@keychampion.com;victor@keychampion.com
China Region Sales Consultant: Mr. Wong
Telephone No.: (86) 13632178733     (852) 6250 3962
Online Skype: victor62503962: My Skype status
Email Address: sales@keychampion.com
Business Partners

Microsoft Certified Partner: ISV / Software Solutions      IBM Business Partner      UFIDA Business Partner      JOS
Copyright© 1990 - 2018 Key Champion Computer Ltd., All Rights Reserved
RSS 2.0 Feed Subscription Get Adobe Flash Player Google Page Rank Valid XHTML 1.0 Transitional Valid CSS! Valid RSS 2.0

Page last modified: February 28 2015, 00:27:43